The Clerk-Treasurer of the Town of Trafalgar, Indiana, serves as a key administrative and financial officer, playing a vital role in ensuring the town’s operations run smoothly, transparently, and in compliance with local and state requirements. This position combines financial management, recordkeeping, and administrative responsibilities, all tailored to the unique needs of Trafalgar.
Budgeting:
The Clerk-Treasurer is responsible for preparing and presenting the Town of Trafalgar’s annual budget to the Town Council. This process includes forecasting revenues, planning expenditures, and supporting responsible fiscal decision-making to meet the town’s needs.
Accounting:
They manage the town’s financial systems, overseeing accounts payable and receivable, payroll, and general accounting practices. Their role ensures that Trafalgar’s financial records are accurate, complete, and up to date.
Revenue Collection:
The Clerk-Treasurer is also responsible for managing incoming revenue, including the collection of local taxes and fees that fund essential town services.
Document Management:
Donna oversees the organization and safekeeping of vital town records, including meeting minutes, ordinances, resolutions, contracts, and other official documents.
Public Access:
She ensures these records are accessible to the public in accordance with Indiana’s Access to Public Records Act (APRA), promoting transparency and accountability in local government.
Town Council Support:
The Clerk-Treasurer works closely with Trafalgar’s Town Council by preparing meeting agendas, recording accurate minutes, and providing logistical and administrative assistance as needed.
Licensing & Permits:
She may assist with issuing licenses and permits for local businesses and building activities, helping residents and business owners stay compliant with town ordinances.
Election Assistance:
When applicable, Donna plays a role in coordinating local elections, which may include voter registration assistance or facilitating polling site logistics in partnership with county officials.
Investment Oversight:
Donna Moore manages the town’s investment portfolio, ensuring any surplus funds are invested wisely in accordance with state law and the town’s financial policies.
State Compliance & Reporting:
She is responsible for submitting detailed financial reports to the Indiana State Board of Accounts and other agencies to ensure Trafalgar remains in full compliance with all regulatory requirements.
The Clerk-Treasurer ensures that all financial and administrative operations adhere to local ordinances, state statutes, and federal regulations. Donna’s commitment to precision and accountability plays a crucial role in Trafalgar’s good governance and fiscal health.
In accordance with Indiana’s Access to Public Records Act (APRA), members of the public may request access to official town records.
Once completed, you may submit the form:
Please allow adequate time for processing and review. If you have questions about submitting your request, contact the Clerk-Treasurer’s Office during normal business hours.
For matters involving confidential or sensitive information, please contact the Clerk-Treasurer directly via email at clerktreasurer@townoftrafalgar.in.gov, as messages submitted through this form are received by multiple parties for administrative and delivery purposes.